UK WORKPLACE FORM
Employee expense claim form
Use this form to list business expenses and the supporting evidence supplied to your employer. It is an internal claim, not a VAT invoice or a guarantee of tax treatment.
The PDF and your data stay in your browser.
What to check
- Check your employer’s expense policy, permitted categories, limits, deadlines and approval process.
- Record the business purpose, date, amount, currency and evidence for each item without claiming personal costs.
- Attach or retain receipts and other evidence as required; this form does not replace a VAT invoice or determine tax deductibility.
Three steps
- 01Enter claimant and payment details, then list each expense and its business purpose.
- 02Check totals and provide the evidence required by your employer.
- 03Download and submit the PDF through the employer’s approval process.
About this form
Does this form replace my receipts?
No. Keep and provide receipts, invoices, mileage records or other evidence required by your employer and the applicable tax rules.
Does every business expense qualify for reimbursement or tax relief?
No. Reimbursement depends on employer policy, and tax treatment depends on the facts and current rules. This form does not make that determination.
Can I enter amounts in another currency?
Yes, but identify the currency and record the exchange rate or sterling amount using the method required by your employer.